Work we usually map in procurement and purchasing
- Take purchase requests from teams
- Get and compare supplier quotes
- Route approvals
- Place and track orders
- Onboard new suppliers
- Fix mismatches between orders, receipts and invoices
Where work usually waits
- A request waits for an approval that sits in someone's inbox.
- New suppliers wait for tax and bank details.
- Receipts are not recorded, so finance cannot pay.
Tasks AI can help with
- Compare supplier quotes side by side
- Chase missing supplier documents
- Check orders against receipts and invoices
- Draft order status updates for requesters
These are examples. Your own list comes from your team's answers. A person stays in charge of each task and makes the judgment calls.
Questions we ask your team
- How do purchase requests reach you?
- Who approves, and what limits apply?
- What do you need before a new supplier can be paid?
- Where do orders, receipts and invoices not match?
How the one-week map works
- Days 1 to 3: your team talks. Each person answers a few questions about their own work, on their phone or by typing. It takes about 20 minutes.
- Days 4 to 5: we map the work. Every task, who does it, how many hours it takes and where work waits. The people who do the work check it.
- Days 6 to 7: you pick what AI does. A ranked list of tasks AI can help with and the hours each one takes today. You choose. A person stays in charge of each one.
What you get on day 7
- One map of who does what in the department.
- A written card for each task: what starts it, the steps, who gets the result, how often it happens and how long it takes.
- The hand-offs where work waits.
- The tasks only one person knows.
- A ranked list of tasks AI can help with, each with a named owner.
Every number comes from your team's own answers. You keep the readout and the files.
Questions and answers
What is procurement process mapping?
It is a map of the purchase-to-pay work: requests, quotes, approvals, orders, receipts, supplier onboarding and invoice matching, with owners, steps and time.
Which procurement tasks can AI help with?
Quote comparison, document chasing, three-way match checks and status updates. A person approves spend.
Does it include finance?
Yes. The map shows the hand-offs between purchasing, receiving and accounts payable.